Data Dictionary for Enrollment Tracking

SCH

All the credit hours included in this system are state fundable. State fundable credit hours are student credit hours for which the university receives funding from the state and are based on Student Section Funding Flag, Type of Course Section, and/or Fee Waiver Kind.

Fundable Student Credit Hours (SCH)

Fundable student credit hours are defined as student credit hours that the University receives funding from the state as measured from the three final Student Data Course File submissions to the Board of Governors.

Non-fundable Student Credit Hours (SCH)

Non-fundable student credit hours are defined as student credit hours that are funded from Non-University Sources where substantially all the direct costs are paid by the sponsoring agency (Non-SUS) or students.  No direct operational costs are provided by the University.

Examples of non-fundable SCHs are:

·         Remedial (below college level)                                         

·         Military                                                     

·         Not Applicable Toward Any Degree                             

·         To include fees waived through reciprocal student exchange programs

·         Fee Deferment Default Or Cancelled Non-Payment

·         Student Enrolled for Audit

·         Over 5 Hours Supervised Teaching/Research

·         Exceeds 5 hour maximum in supervised teaching or supervised research

·         Non-Candidate Doctoral Research

·         Students enrolled in Doctoral research not admitted to Doctoral candidacy                                           

·         Credit By Exam

·         Repeat Surcharges Applied to courses for which the student pays a repeat surcharge.  These courses are not included in calculations of full-time equivalent enrollments for state funding.  The student actually pays the repeat surcharge.   The surcharge applies to undergraduate courses that have been taken more than twice by a student, or a college-preparatory class that this student has enrolled in more than two times.

·         Student Funded Courses in which students pay all the cost of instruction.  (e.g. Executive MBA, Distance Learning)         

·         Medical/Professional Non-Fundable 

·         Non-Resident Profile Assessment    

·         Credit funded through the University of Florida that was taken at the reporting institution.    

 

 

Current SCH

Current SCH is defined as total SCH as of the current calendar date. The current date does not apply to University Holidays.

Closest Date SCH

Closest date provides the SCH for the closest date in the same term for the previous academic year.  Initially, the closest date will be Drop/Add, Preliminary, and Final for each term.  Once the system has cumulated a year’s worth of data, the closest date will be based on the academic calendar.

Current/ Closest Date SCH%

This measure is defined as the percent difference between the closest date and the current date.

End of Term SCH

This measure is defined as the final SCH as reported in the Student Data Course File for each term.

Current/ End of Term% SCH

This measure is defined as the percent difference between the end of term SCH and the current SCH.

BOG Target SCH

This measure is defined as the SCH target established by the SUS Board of Governors

Current/BOG%SCH

This measure is defined as the percent difference between the BOG target and the current SCH

FTE

FTE is defined as the teaching of 40 credit hours at the undergraduate level or 32 credit hours at the graduate level for an academic year.

Course Level

Undergraduate Courses (course number between 1000 and 4999)
Annual UG Total FTE = UG Total SCH / 40.0

Lower Level - a student's course that has a Course Number between 1000 and 2999.
Annual Lower FTE = Lower SCH / 40.0.

Upper Level - a student's course that has a Course Number between 3000 and 4999.
Annual Upper FTE = Upper SCH / 40.0.

Graduate Courses (course number between 5000 and 8999)
Annual GR Total FTE = GR Total SCH / 32.0.
Graduate courses can be grouped into two different categories:

Graduate Classroom - a student's course that has a Course Number between 5000 and 8999.
Annual GC FTE = GC SCH / 32.0.

Graduate Thesis & Dissertation - a student's course that is designated for study, investigation, or research and results in a treatise submitted in partial fulfillment of the requirements for a Master's degree or Doctorate degree.

Annual TDFTE = TD SCH / 32.0.

Graduate I - a student's course that has a Course Number between 5000 and 8999 and is not classified as a Graduate II.
Annual G1FTE = G1 SCH / 32.0.

Graduate II - a student's course that has a Course Number between 5000 and 8999 [i.e. graduate courses taken by advanced graduate student who is seeking advanced master's, engineer, specialist, or doctoral degree]

Annual G2FTE = G2SCH / 32.0.

Total Fundable Credit Hours [Total SCH]:
Annual Total FTE = UG Total SCH / 40.0 + GR Total SCH / 32.0

Head count

Lower Division Student

 This type of student is defined as a student who has earned less than sixty semester credit hours.

Upper Division Student

This type of student is defined as a student who has earned 60 or more semester credit hours, has a Associate of Arts degree, or is working toward an additional Baccalaureate degree.

Beginning Grad

This type of student is defined as a graduate student who has been formally admitted to a graduate program but who is not an advanced graduate student.

Advanced

This type to student is defined as a graduate student who has been formally admitted to a recognized Doctoral or Post-Master's degree program who has accumulated 36 or more semester credit hours toward his or her degree program or has a Master's degree.

Full-Time Student

This type of student is defined as a graduate student enrolled for 9 or more semester credit hours in a term, or an undergraduate student enrolled for 12 or more semester credit hours in a term.

Course Management

Enrollment

 Registration for coursework is included in the counts.  Both fundable and nonfundable courses are shown on the Course Management tables.

Department

The Department name is taken from the Department associated with the course in the Registration System.

Department Code

The Department Code is obtained from the Registration System.